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The modern workplace, powered by collaboration and productivity, often requires balance when juggling multiple tasks to meet deadlines while keeping everyone 'on the same page.' Luckily, the game-changers that have come along to effectively slice through workflow complexity and maximize production are cloud-based project management tools. With thousands of options, making the perfect choice can be just as impossible of a task.
In this article, find the most powerful cloud-based project management platforms their key features, and where each one best applies so you can pick for yourself a solution that perfectly meets your needs.
monday.com is easy to use due to its intuitive interface, and there is a wide variety of customizable views. Kanban boards, lists, timelines, and many others. It equips teams with task management, real-time collaboration, automation tools, and integrations with popular apps.
Uses: From large-sized teams down to small teams, this all-in-one tool takes care of their needs. These project management tools can outline and track workflows, while marketing teams can plan, execute, and run campaigns. Design teams can collaboratively work on creative projects.
If your team is steeped in spreadsheets, Smartsheet feels like home. It melds the power of spreadsheets with project management. Features include: assigning tasks, setting deadlines, establishing project dependencies, Gantt charts, and insightful reports.
Uses: Smartsheet does very well with complex projects that include multi-point dependencies. This makes it excellent for teams working on marketing campaigns, product development, and editorial calendars.
Zoho Projects is more budget-friendly and is packed with features like task management, discussion boards, file sharing, and time tracking. Its strong point is the integration with the Zoho suite of productivity tools, providing teams with an entire ecosystem.
Uses: Zoho Projects befits small and medium-scale businesses that need an all-in-one affordable solution. It hosts projects such as software development to customer support.
Jira Built for agile software development teams, Jira excels at issue tracking and project management. It offers robust workflow customization, bug tracking, reporting, and integrations with developer tools like Git.
Uses: Jira is the standard for agile development teams. It facilitates communication smoothening, and bug tracking, and ascertains that projects remain on course.
Confluence is often used in tandem with Jira for creating and publishing documentation, knowledge bases, and project wikis. It also provides features like real-time collaboration, version control, and easy search functionalities.
Uses: Confluence is a powerhouse in collaborative writing, knowledge management, and building internal resources. Development teams can use it, marketing teams can use it, and the customer support team can use it.
Notion offers a rather minimalistic interface with workspaces that a user can customize. Users can create everything from databases to to-do lists, wikis, and Kanban boards. Its strong points are its flexibility and user-friendliness.
Uses: Notion is designed for a wide variety of teams and freelancers. Its flexibility makes it highly suitable for startups, freelancers, and teams in need of a lightweight but all-in-one workspace.
User-friendliness is one of the key strengths of Asana. Its minimalistic interface provides task lists, project boards, chat functionality, and a mobile application to enable instant accessibility. It serves well for collaboration and also for keeping your team focused on the work objectives.
Uses: Asana is good for teams of all sizes looking for a tool that will be easily learnable as far as project management and communication are concerned. It is apt to be used for marketing teams, design teams, and any team of team members who pool their efforts on collaborative projects.
Trello takes a visual approach to a board, the Kanban board. The users create cards for tasks and move them across various stages such as "To Do", "In Progress", and "Done", making comments or attaching files.
Uses: Trello is really good for agile teams and personal project management since it's so visual. It's ideal during a brainstorming session, creating content calendars, and tracking workflows.
ClickUp wants to be the "one tool to replace them all." ClickUp is indeed a feature-rich platform: task management, Kanban boards, chat, mind maps, docs, whiteboards, and even CRM features.
Uses: ClickUp best suits teams looking for a comprehensive all-in-one solution. It caters to various natures of projects and offers solid features related to project management, collaboration, and communication.
Wrike scales for large project management needs. It provides robust features in task management, scheduling, collaboration tools, reporting, and a whole array of integrations with business applications.
Uses: Wrike works best for large and middle-sized teams working on huge projects. Its powerful features answer advanced project management, resource allocation, and real-time collaboration across departments.
